Trello: organize anything!

Trello has run my life for more than 5 years. The tool is so flexible and simple at the same time, the main limitation is your imagination. Recently the AI has started to make itself more obvious and helpful to my workflows. I’m enjoying an app that has been a core part of my life mainly in the past on web/desktop, now across web, phone and tablet even more than I have ever enjoyed it before. I have used similar and arguably more power tools like AirTable extensively. I might find my way back to that tool for some use cases, maybe such as programming integrations... but Trello is my home for what to do next, quarterly and yearly planning, goals, ideating, basic project management and recently it has sort of evolved into a personal diary of the day gone past. If I could ask one thing of the Trello team, it would be to have the power to turn off/toggle features/UI elements per board. Everything from labels, to activity, due date and members. This would make the tool comparable to airtable where you can customize the noise/size of each card to minimize unnecessary visual data overload per the specific task/data set you are utilizing the tool for. Thanks Trello Team. 💕💕 Trello so much, I even bought the yearly gold subscription even though I don’t need it.

Good overall but there a few seemingly minor-to-add things that would be significant quality of life improvements. These are what’s missing that I think wouldn’t be hard to add that would be big improvements: ability to sort by due date on the app (this one is hugely irritating since this feature is available on the browser version), ability to select a default auto sorting (like to always have it sorted by due date instead of having to resort it every time after adding new cards), ability to set the times that reminders are sent (as it is it’s just auto set to send a reminder 24 hours before the due date set, and that’s not useful for a lot of things that I need reminders for in school). It would be nice if there was a setting that marked cards as completed in the due date box when they are moved to my “Done” column area, instead of needing to manually do it. It would also be nice if the icon for the checklist on the collapsed cards wasn’t checked off unless all the items on the checklist are checked off; it’s counterintuitive for the box to be shown checked off when I don’t have anything checked off on the checklist. Would be easier to manage what’s done and what’s not visually if the box were not checked until the checklist is completed. I still have to supplement this app with other reminder apps and google calendar and tasks because of the lack of ability to set reminders at specific times/days.

I have been using Trello for about a month—for personal and project management at work. It’s best on a desktop, but the app is great too. The app feels a lot like the desktop version which is nice. Trello is flexible, with a simple interface, but has lots of power under the hood if you choose to use it. My boss likes it too, and I’m finally realizing my dream of having a shared company task list. This is definitely more than just a task list though. I’ve tried lots of productivity apps, and I like this one the best by far. Downsides: Desktop version does not work offline. Mobile does, so I use my tablet or phone as sort of a back up. I also wish it was a little quicker (less steps) to do some of the functions on the mobile app, especially to archive (delete) a card. You can drag it to a “done” list though and then archive all the cards in that list from time to time. That works fine, but once in a while I miss a checkbox style way of deleting that would be quicker. The widget allows a pretty quick card add function for doing a quick GTD style item-to-inbox capture, but if that was streamlined even more (less steps) that would be great. All in all I really love Trello a lot and have recommended it to others.

I NEVER rate apps when promoted, but I LOVE THIS APP! It works across the board on browser, Microsoft App, and Apple App seamlessly. You can always access all the information that this program has helped you do. It’s incredible. If you have a team or a boss that tracks updates or information is handed off to team members or otherwise at different stages of the project, this app makes it happen with no fumbles. It is about to replace all my daily recap emails that I send to my boss at the end of my day. He uses my updates as a reminder to him to make sure he doesn’t forget, but even if it is to make sure that an employee is actually completing their work properly, the presence of this app completely removes that “micro-managing” feeling. As a project manager, I am constantly asking a wide variety of people for things and then constantly following up. If I forget to follow up, then that blame is on me at the end of the day. This app lays the whole spectrum out for me and I don’t have to go digging in my email or set a ton of tasks that go off like ticking time bombs. Every step on every project is constantly in front of me and nothing goes unnoticed or forgotten if I have done my job and imputed the info. Obsessed.

I use this to plan and organize my goals and task list for business as well as for personal financial planning ideas and moves. I also have it for the Grocery where my wife and I add items off a staples list and other lists to a needed items grocery list. I have a basket list so while I’m the grocery you just slide items off the need list to in your basket list until all needed items are off the needed items list. I can even add items from home while my wife is shopping. A great communication tool also with my siblings to coordinate care for our parents. It keeps everyone up to date. No more trading emails. The uses of Trello are limited by your imagination. My problem is I have a large number of Trello lists that itself is manageable with a means of looking at all cards coming due chronologically across numerous lists. Now, if I can keep my wife from adding to my to Do house maintenance list I would have more time to relax. Seriously, give Trello a try! It’s so easy to use you have no excuse if you want to be more organize and get things done, including planning.